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DOEA Programs and Services Handbook

The State of Florida Department of Elder Affairs (DOEA) provides an annual Summary of Programs and Services.

Services and programs for elders vary in relation to consumer needs, demographics, funding availability and legislative directives. The links below will direct you to the DOEA’s full 2018 Programs and Services Handbook.

2018 Update: Summary of Major Changes

Chapter 1-  DOEA Sponsored Programs: General Information, Planning Process and Aging Network, Monitoring, and Program Reporting Requirements

Chapter 2-  Intake, Screening, Prioritization, Assessment, and Case Management

Chapter 3-  Description of DOEA Coordination with Other State and Federal Programs

Chapter 4-  Title III and Title VII of the Older Americans Act (OAA)

Chapter 5-  Administration of the Community Care for the Elderly (CCE) Program

Chapter 6-  Administration of the Alzheimer’s Disease Initiative (ADI)

Chapter 7-  Administration of the Home Care for the Elderly (HCE) Program

Chapter 8-  Emergency Management and Preparedness

Chapter 9-  Administration of the Respite for Elders Living in Everyday Families (RELIEF) Program

Appendix A-  Service Descriptions and Standards

Appendix B-  Co-Payment for Service Guidelines for Community Care for the Elderly and Alzheimer’s Disease Initiative

Appendix C-  Client Information and Registration Tracking System (CIRTS)

Appendix D-  Minimum Guidelines for Recipient Grievance Procedures

Appendix E-  Background Screening Clearinghouse Instructions

Adult Protective Services Manual

Adult Protective Services Manual Cover PageThe DOEA, Florida’s Area Agencies on Aging, and the Florida Department of Children and Families produce a manual for Adult Protective Services (APS) referrals. Download the APS Referrals Operations Manual documents here.

AAASWFL Form 990

As a 501(c)(3) charitable organization, the Area Agency on Aging for Southwest Florida completes a Form 990 annually to comply with the Internal Revenue Service.  The Form 990 is completed by tax-exempt organizations, nonexempt charitable trusts, and section 527 political organizations.

Click here for the Area Agency on Aging for Southwest Florida’s 2017 Form 990.

2019 Notice of Request for Proposal (RFP)

Contingent upon the availability of funds, the Area Agency on Aging for Southwest Florida (AAASWFL) for Planning and Service Area 8 will be contracting and is soliciting sealed proposals for services to be provided under the Older Americans Act (OAA) within Charlotte, Collier, DeSoto, Glades, Hendry, Lee and Sarasota Counties beginning on May 6, 2019 at 10:00 a.m.

Download the 2019 RFP Documents

Proposal documents may be obtained electronically by downloading the following files.  Because of file size limitations, the 2019 OAA RFP for AASWFL is contained in two .zip folders. Please download both of the following folders for the full contents of the RFP package:

AAASWFL OAA RFP and Appendices (.zip file)

AAASWFL OAA RFP Attachments (.zip file)

NOTE: Because of corrections and timeline updates, the OAA RFP and Appendices file was updated on 5/14/2019, 5/29/2019, 5/31/2019, 6/7/19, and 6/13/19:

  • The original bidder’s checklist (Appendix XII) provided an incorrect deadline for proposals. The corrected deadline is July 9, 2019. 
  • The original RFP Document also included an incorrect phone number for contact person Becky MacKenzie.  The corrected phone number is 239-652-6900.
  • The original unit cost methodology (Appendix VIb) included incorrect dates. The corrected start date is January 1, 2020.
  • The original RFP Document contained incorrect information about the Bidder’s Conference on Page 23. Attendance at the pre-proposal conference is not a pre-requisite.
  • The deadline for the Notice of Intent to submit a proposal for Legal Services Providers has been extended. The timeline has been revised to reflect the new deadline for legal services providers only to Monday, June 24.

The updated document is now attached above.

Extension for Notice of Intent- Legal Services

The Area Agency on Aging for Southwest Florida (AAASWFL) for Planning and Service Area 8 has amended the Older Americans Act Request for Proposal schedule to extend the Notice of Intent to Submit a Proposal for agencies intending to bid on funding for legal services.  The deadline for the Notice of Intent to submit a proposal for Older Americans Act legal services providers has been extended to Monday, June 24, 2019 at 4:00 p.m. 

Bidders Conference and Responses

A bidders conference was held on May 29, 2019. Applicants were able to ask questions about the RFP at this conference and via electronic communication.  Click here for a detailed list of these questions and AAASWFL’s responses.

Proposal Due Date

Sealed proposals are due in the AAASWFL office by 3:00 p.m. July 9, 2019 with bids opening immediately following.

AAASWFL reserves the right to reject any and all proposals not in compliance with specifications and requested information.  Any questions concerning this request  may be addressed in writing to Becky MacKenzie, Director of Programs and Planning, Area Agency on Aging for Southwest Florida, Inc.