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Strive not to be a success, but rather to be of value.

~ Albert Einstein

2018 Notice of Request for Proposal (RFP)

Contingent upon the availability of funds, the Area Agency on Aging for Southwest Florida (AAASWFL) for Planning and Service Area 8 will be contracting and is soliciting sealed proposals for Case management/Lead Agency Designation for Charlotte, Collier, DeSoto, Glades, Hendry, Lee, and Sarasota Counties beginning July 1, 2018 under the Community Care for the Elderly Program, Florida Statute 430.  RFP’s are being solicited for Lead Agency in the above mentioned counties.

RFP Documents

Proposal documents may be obtained electronically by downloading the following file: 2018 AAASWFL RFP Documents (.zip file)  Please note, the RFP document was revised on 1/18/2018 to correct an error in the timeline.   

Bidders Conference and Pre-proposal Conference Questions

A bidder’s pre-proposal conference was held on January 29, 2018 at 1:00 p.m.at the AAASWFL North Fort Myers Office.  Attendance at the bidder’s conference was not mandatory. Prospective bidders were able to ask questions at the Bidders Conference and submit questions via email until 4:00 p.m. on January 29.  Answers to all questions presented by prospective bidders can be found here.

Proposals Due March 2, 2018

Sealed proposals are due to the AAASWFL, 15201 North Cleveland Avenue, Suite 1100, North Fort Myers, FL  33903 by 3:00 p.m. on March 2, 2018 with opening immediately following.  The Area Agency on Aging for Southwest Florida reserves the right to reject any and all proposals not complying with specifications and requested information.  Any questions concerning this request may be addressed in writing to Becky MacKenzie, Director of Programs and Planning at: becky.mackenzie@aaaswfl.org.

DOEA Programs and Services Handbook

DOEA Manual CoverThe State of Florida Department of Elder Affairs (DOEA) provides an annual Summary of Programs and Services.  Services and programs for elders vary in relation to consumer needs, demographics, funding availability and legislative directives. The links below will direct you to the DOEA’s 2017 Summary of Programs and Services documents.

2017 Update: Summary of Major Changes

Chapter 1-  DOEA Sponsored Programs: General Information, Planning Process and Aging Network, Monitoring, and Program Reporting Requirements

Chapter 2-  Intake, Screening, Prioritization, Assessment, and Case Management

Chapter 3-  Description of DOEA Coordination with Other State and Federal Programs

Chapter 4-  Title III and Title VII of the Older Americans Act (OAA)

Chapter 5-  Administration of the Community Care for the Elderly (CCE) Program

Chapter 6-  Administration of the Alzheimer’s Disease Initiative (ADI)

Chapter 7-  Administration of the Home Care for the Elderly (HCE) Program

Chapter 8-  Emergency Management and Preparedness

Chapter 9-  Administration of the Respite for Elders Living in Everyday Families (RELIEF) Program

Appendix A-  Service Descriptions and Standards

Appendix B-  Co-Payment for Service Guidelines for Community Care for the Elderly and Alzheimer’s Disease Initiative

Appendix C-  Client Information and Registration Tracking System (CIRTS)

Appendix D-  Minimum Guidelines for Recipient Grievance Procedures

Appendix E-  Background Screening Clearinghouse Instructions

Adult Protective Services Manual

APS Manual Cover PageThe DOEA, Florida’s Area Agencies on Aging, and the Florida Department of Children and Families produce a manual for Adult Protective Services (APS) referrals. Download the APS Referrals Operations Manual documents here.

Unit Cost Methodology

Elder care providers each offer a variety of services.  The DOEA Unit Cost Methodology helps lead agencies to project the cost of delivering services.  Use of this formula is a requirement for community partner funding.  Bidders must follow the Unit Cost Methodology when estimating costs. Download the Unit Cost Methodology (2018-2019 SGR Contract Module Worksheets.xls) here.